Our Services
Tenant Screening
Proper screening of a tenant is crucial to protecting your investment. Smith & Associates Real Estate's evaluation process for tenants includes the following:
Tenant Application Form & Authorization - Each adult must fill out an application and be approved. All sections of each application must be complete and accurate. Authorization is required for Smith & Associates Real Estate to validate information given on the application and to order a credit check. Smith & Associates Real Estate requires tenants to provide property owners with valid photo identification in order to assure the property owner that the person applying for the lease is indeed the person moving in.
Employment Verification - Confirmation of applicant's adequate income to make rental payments is required. We expect applicants to have been in their current place of employment for at least six months; and, their income must be equal to three to four times the monthly rent amount.
Rental History - In order to confirm that future tenants have demonstrated a desire to meet lease obligations, Smith & Associates Real Estate will assess the following: amount of current rent, consistent and timely rent payments, property condition, complaint history, and leasing obligations. We will make every effort to determine whether or not the tenancy was a positive experience.
Vehicle information and copy of a valid photo ID will also be kept on file.
Property Management
In addition to our leasing program, Smith & Associates Property Management provides professional services to assist absentee owners in maintaining their asset through our specialty trained professionals.
- Execute lease and collect rent and late fees according to the terms of the lease
- Coordinate documents and approval with any required associations
- We will provide you with monthly and annual property financial reports
- Coordinate routine maintenance and emergency repairs and process billing for such
- Digitally record the rental property before move-in, furnished residences will be inventoried
- Promptly respond to tenant requests
- Assist in enforcing the terms of the lease
We Inspect Your Property - Before new tenants occupy the property we will inspect and generate a report on the condition. A digital camera may used to record the visual inspection. The same process will apply at the move-out phase. For a yearly lease, we will inspect the property’s interior and exterior at 6 months. Additional inspections can be arranged for a fee. Any applicable Home Owner’s Associations will also be informed that Smith & Associates is managing your property and we will supply them with our contact information, in the event that something they believe needs our attention occurs.
Accounting and Financial Statements - After signing the property management agreement, all the money received from the homeowner and from the tenant will be placed in an escrow account. A monthly revenue and expense statement will be issued. We will attach copies of all maintenance and/or repair invoices. We will also provide an end-of-year statement to assist you in your income tax preparations. Rents are typically due on the first day of each month. Fees will be assessed to the tenant after five days. We collect the rent for you and mail you the rent within three business days after the rent is received.
Maintenance - We will coordinate routine maintenance and emergency repairs with trade specific vendors. With your written consent we can also coordinate any tenant improvements. Staff and contractors are available 24/7 to ensure your property is kept in top condition and that your tenants remain satisfied. Except for an emergency, repairs over $400 will require your written authorization.